QuickBooks Payroll - QuickBooks Online (Udemy.com)
Processing QuickBooks Online payroll for a small business, generating paychecks, processing payroll tax forms
Created by: Robert (Bob) Steele
Last updated January 2020
What you will learn
- List and describe payroll related legislation
- Enter new employee information into QuickBooks and describe where to get the data necessary to add a new employee
- Set up and calculate Federal Income Tax (FIT)
- Describe the Federal Income Contribution Act and its components
- Set up and calculate social security
- Set up and calculate Medicare
- Set up and calculate Federal Unemployment
- Describe and calculate employer payroll taxes
- Generate payroll journal entries from payroll reports
- Generate and analyze Form 941 Employer's Quarterly Federal Tax Return
- Generate and analyze Form 940 Employer's Annual Federal Unemployment (FUTA) Tax Return
- Generate and analyze Forms W-2 & W-3
- Reconciling year end payroll tax forms
- Generate and analyze a payroll register and payroll reports
How it compares
Against the other 200 rated Udemy courses in Accounting on CourseDuck:
- Rating4.4 out of 5higher than 31% of them
- Reviews600#84 of 201 by number of reviews
- Length14.1 hourslonger than 74% of them
- Last updatedJanuary 2020earlier than 78% of them
Course Description
QuickBooks Online payroll will describe the payroll process for a small business in detail, so bookkeepers, accountants, and business owners can better understand how to set up payroll, process payroll, and troubleshoot problems related to payroll.
This course will introduce the payroll set-up in the QuickBooks Online system, walking through payroll screens.
We will discuss payroll legislation that will affect payroll calculations within QuickBooks Online and list the payroll forms we will need to generate from Quickbooks Online.
The course will walk through the process of entering a new employee into the QuickBooks Online system and describe where the data would be received from in practice including Form W-4.
We will discuss Federal Income Tax (FIT) calculations within QuickBooks Online. The course will describe how FIT is calculated, what is needed for QuickBooks Online to calculate FIT, and how to enter the data into the accounting system.
The course will describe the Federal Income Contributions Act (FICA) and its components.
We will calculate social security and describe how QuickBooks Online will help with the calculations as we process payroll.
The course will calculate Medicare and describe how QuickBooks Online will help with the calculations of Medicare when we process payroll.
We will calculate Federal Unemployment (FUTA) and discuss how FUTA is related to state unemployment (SUTA).
The course will describe and calculate employer taxes and discuss which taxes are employee taxes and which taxes are employer taxes.
We will describe payroll journal entries and discuss how payroll data is populated in the QuickBooks Online reports and financial statements including the profit and loss and balance sheet.
We will discuss and enter both mandatory and voluntary deductions into the QuickBooks Online system.
The course will discuss retirement plan options, how to enter them into the QuickBooks Online system, and how they are used to calculate net income and payroll taxes.
We will work a comprehensive problem, processing payroll within QuickBooks Online. The comprehensive problem will use the paid QuickBooks Online feature.
The comprehensive problem will start very basic with one employee and will increase in complexity as we enter more benefits and payroll details each year.
Instructor Details
- 4.4 Rating
600 Reviews
Robert (Bob) Steele
Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his.
Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA).
Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software.
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Reviews
By Laura Marcoux on 1/30/2026
1. This course is already 6 years old and does not include the new W-4 format w/out dependents. 2. I wanted more Quickbooks treatment of the payroll tax not necessarily a history of the tax itself.
By Muhammad Hasham on 6/15/2025
Excellent Information. I do process payroll this course helped me understand what goes behind all these processes. Please update some videos for the current year. Thanks!
By Sophia Jacklin on 5/13/2025
I found the training very informative and practical. It clearly explained payroll setup, employee categorization, and how to process pay runs accurately using QuickBooks Online. The hands-on examples were especially helpful.
By Martha Lopez on 11/19/2024
Yes, it is a little confusing considering the samples are different sometimes and the information was already entered in QuickBooks and I'm a beginner in QBO as well. But I'm glad that I can replay the videos to go back and practice. But other than that, everting is explained very well and easy to understand and to learn. I feel very motivated.
By Angie Perez on 9/19/2024
So far it is very detailed, which I desperately need in order to get a good understanding of all the complexities of payroll. I'm looking forward to the section where I will actually be able to practice what I've learned.
By Kaushik Nag on 11/4/2023
Lot of repetition and verbose narration, too much information at one time. Sounds like a monologue. The course length could be half of what it is when all the boring repetitive content is removed. Also content can be presented in more engaging, shorter bits and pieces with a focus on the main elements at this time and keeping the details for later when the student will be working with practice scenarios.
By Debbie Chesser on 6/2/2020
This course offers more than I expected. I am very pleased that I made the choice to take it. This filled in the blanks on stuff that I did not understand when I took my Payroll course.
By Eugenia Santos Mateo on 7/29/2019
I like it that Bob consistently showed how payroll affects Balance Sheet and Income statement. Very thorough. Always reminding about how the numbers were computed. Now I know how QB payroll works. Excellent job!
By Ricardo Rivera on 7/29/2019
Great match! I appreciate the lessons so far; am looking forward to learning so much more. Thank you for simplifying such a complicated subject for me.
By Ivana Bunjevacki on 4/7/2019
A great course with real life business situations and figures regarding payroll. The explanations are detailed, clear and easy-to-follow. After covering this course I feel competent to keep payroll records for business clients. Bob is always very responsive and more-than-willing to help.
Quality Score
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Overall Score : 88 / 100












